Privacy Policy

Effective October 15, 2026

1. Who we are

Hunter James Ventures LLC ("we", "us") operates My Funded Journal, a trading journal and prop-account tracker (the "Service"). This policy explains what personal information we collect, how we use it, and the choices you have. Contact us at sales@hunterjamesventuresllc.com or 50 S. Silver Crescent Cir., The Woodlands, TX 77382.

2. Information we collect

• Account information. Your email address. You sign in with a link sent to that address, so we do not store a password for you.
• Waitlist information. Your email address and the prop firm you tell us you trade.
• Trading data. Orders, fills, contracts, prices, quantities, timestamps and profit and loss that you import from files or sync with the browser extension. Also the account names, numbers or labels, firm programs, copy groups and payout records you set up.
• Journal content. Notes, tags, grades, daily plans and reviews, weekly notes, and screenshots you upload.
• Sync keys. We store only a one-way hash of each sync key, never the key itself after it is shown to you.
• Technical information. IP address, browser and device type, pages and actions, and error logs, collected by our hosting systems for security and reliability.
• Messages. What you send us when you contact support.
• Payment information. If we introduce paid plans, payments will be handled by a payment processor. We will not store full card numbers.

3. What we do not collect

• Your Tradovate, broker or prop firm passwords.
• Your Tradovate session token. The extension uses it inside your browser only to request your fills from Tradovate.
• Any ability to place trades, move funds or change anything on your trading accounts.

4. How we use information

• To provide the Service: store your journal, match fills to accounts, group mirrored trades, apply firm rule presets and calculate reports and payout readiness.
• To sign you in, keep the Service secure, prevent abuse and fix problems.
• To respond to you and to send service messages, including sign-in links and notices about changes.
• To tell waitlist members when access opens. You can unsubscribe at any time.
• To improve the Service, using usage information and aggregated or de-identified data.
• To comply with the law and enforce our Terms.

5. Written coach reviews

The pattern findings in the coach are calculated by our own systems from your journal. If you request an optional written review, we send a summary of the relevant trades and notes to our AI provider, Anthropic, so it can generate the text. The review is saved to your account. We send this information only when you ask for a review.

6. Who we share information with

We use service providers to run the Service. They may process your information only to provide their service to us.

• Supabase for our database, authentication and file storage.
• Vercel for hosting.
• Anthropic for optional written reviews.
• Resend for sign-in links and messages.
• Stripe for payments, once billing launches. We do not store your full card number.

Our site may include referral links to prop firms. When you follow one you leave our site, and that firm's own privacy policy applies. We may earn a commission, and the firm may tell us that you signed up.

We may also disclose information if the law requires it, to protect rights and safety, or as part of a merger, acquisition or sale of assets, in which case we will tell you. We do not sell your personal information and we do not share it for cross-context behavioral advertising.

7. Cookies and local storage

We use essential cookies and similar storage to keep you signed in and remember basic preferences. The browser extension stores your sync key in your browser. We do not use advertising or analytics cookies.

8. How long we keep information

We keep your journal while your account is open. If you ask us to delete your account, we delete your data from our systems within 30 days, and from backups within 90 days after that. Waitlist details are kept until you ask us to remove them. We keep security and error logs for a limited time. We may keep information longer where the law requires it.

9. Security

We use encryption in transit, access controls that limit each member's data to their own login, and hashed sync keys. No system is perfectly secure. If you believe your account has been compromised, revoke your sync keys in the app and contact us right away.

10. Your choices and rights

You can ask us to give you a copy of your information, correct it, export it or delete it, and you can unsubscribe from marketing emails. Depending on where you live, such as Texas, California or the European Economic Area and United Kingdom, you may have additional rights, including to object to or restrict certain processing and to appeal a decision we make on your request. Email sales@hunterjamesventuresllc.com and we will respond within the time the law requires. We will not treat you differently for using these rights.

11. Children

The Service is for adults aged 18 and over. We do not knowingly collect information from anyone under 18. If you think a child has given us information, contact us and we will delete it.

12. Where information is processed

We operate from the United States, and our providers may process information in the United States and other countries. By using the Service you understand your information may be transferred to places whose data protection laws differ from yours.

13. Changes to this policy

We may update this policy. We will post the new version with a new effective date and, for material changes, notify you by email or in the Service.

14. Contact

Hunter James Ventures LLC
50 S. Silver Crescent Cir., The Woodlands, TX 77382
sales@hunterjamesventuresllc.com